Methodist Mission Home Employment Opportunities:

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Receptionist/Development Assistant

Job Summary:

Greet visitors, respond to inquiries and direct or connect them with appropriate staff member.  Receive, control and properly route all incoming telephonic and electronic traffic.  Receive, sort and correctly distribute all postal mail and packages.  Assist Directors, Managers and staff members with administrative tasks.

QUALIFICATION REQUIREMENTS:

Education:    

High School or Graduate Equivalent 

ESSENTIAL FUNCTIONS

• Welcome visitors, determine nature of business, obtain visitor’s name and organization, document such and time of arrival and departure in visitor’s log. Issue visitor badge and route visitor to requested destination/staff employee.  Log visitor out.
• Operate telephone console, fax machine and E-mail system to properly route all incoming message traffic to requested/appropriate destination/staff member.
• Sort, distribute and/or route all incoming mail and packages to proper destination/staff member.
• Record daily gifts received spread sheet for Accounts Receivables.
• Process and record Gifts in Kind and Honor/Memorials to include donor recognition letters.
• Process monthly donor birthday recognition.
• Assist in preparing and organizing MMH on-site events.
• Post, stamp and circulate outgoing mail and packages.
• Use word-processing skills to prepare memos, correspondence, reports and other documents.
• Maintain electronic and paper files.
• Maintain a log of data depicting reservation, check-out and check-in of MMH owned vehicles.
• Input job entry and routing date for Maintenance Work Requests.
• Keep track of Executive Director’s and Department Director’s compliance with daily schedule.
• Assist the Executive Director, Department Directors and other staff members with administrative tasks as requested by supervisor.